Current CBCAP Program Instruction

How do states apply for funding in CBCAP?

The Governor in each state designates a lead entity to administer the funds for the implementation of community-based and prevention-focused programs and activities designed to strengthen and support families to prevent child abuse and neglect. Once designated, State lead agencies must submit an annual funding application. The instructions for this application are included in a program instruction (PI) released in the spring of each year. Links to the document and associated attachments are directly above.

To view a listing of the currently designated state lead agencies by state, click here.

How do I submit my annual application for funds?

States must submit their report and application each year to the Children's Bureau. If you have questions regarding this process, please contact Julie Fliss; her contact information is below. Applications are due by June 5, 2020 and can be submitted electronically to cbcap@acf.hhs.gov and with a cc to your state's Regional Office Program Manager

Julie Fliss
330 C St. SW
3rd Floor (3418 B)
Washington, D.C. 20024
Phone: 202-205-8879
Email: julie.fliss@acf.hhs.gov

A copy should also be sent to the designated Regional Officer which can be found at our contacts page, and it can be submitted electronically to the Regional Office.

For more information, please refer to page 23 of the PI. 

How much is the funding allotment for each state or program?

The appropriation for FY 2020 is currently anticipated at $53,618,545. Of that allotment, 1% must be set aside for purposes spelled out in legislation. These are to 1) fund Indian tribes and tribal organizations and migrant programs, 2) continue funding for the National Center for CBCAP, and 3) continue funding for program support.

The remainder of the funds are distributed to states and territories under a formula grant. This process allows that:

  • Seventy percent (70%) of the funds will be allotted proportionately among the states based on the number of children under age 18 residing in each state, except that no state shall receive less than $175,000, NOTE: Given the increase in the FY 2005 appropriation, a decision was made to set the minimum grant for this 70% portion to $200,000 so that all States may benefit from the increase. Future-year minimum awards will depend on the availability of funds appropriated annually for this program, “except that no State shall receive less than $175,000.”

  • Thirty percent (30%) of the funds will be allotted proportionately among the states based on the amount of private, state, or other non-Federal funds leveraged and directed through the currently designated state lead agency in the preceding fiscal year (i.e., FY 2019, 10/1/18 to 9/30/19).  If the aggregate of the amounts of leveraged funds claimed by the states exceeds 30% of the amount appropriated, that part of the grant award will be reduced for each state on a pro rata basis.  

The funding allotments are estimations each year based on the variables present in determining funding amounts. Each state must provide a cash match of 20% in non-Federal funding of the total allotment. The match funds may come from state or private funding.

FY2019 Tentative Funding Allocations

How does The CAPTA Reauthorization Act of 2010 impact the CBCAP program?

The CAPTA Reauthorization Act of 2010; Title II of the Child Abuse Prevention and Treatment Act (CAPTA) (42 U.S.C. 5116 et seq.), as amended by P.L. 111-320, enacted on December 20, 2010, includes new purposes for CBCAP leads such as:

  • developing a continuum of prevention services for unaccompanied homeless youth;
  • involving parents in the planning, implementation, planning, and improvement of community-based child abuse prevention programs that build on the strengths of families;
  • and the inclusion of substance abuse treatment services and domestic violence services as types of prevention services that can be funded under CBCAP.

In addition, the Act amends and adds to the allowable uses of grants, under the local program requirements, the development of a comprehensive strategy to provide services to parents who are adult former victims of domestic violence or child abuse or neglect; providing for core child abuse and neglect prevention services to now include respite care services; and adds to optional services the inclusion of domestic violence service programs for children and their non-abusing caregivers.

CBCAP leads are not required to describe the results of a Peer review process; however, state leads could us the peer review process to help fulfill the requirement to describe the results of an evaluation, or the outcomes of monitoring, conducted under the State program to demonstrate the effectiveness of activities conducted under this title in meeting the purposes or program.

What changes in CBCAP programs have been initiated with recent program instructions to states?
  • CBCAP Conceptual Framework (Attachment 1)
  • The funding availability amounts and tentative allocation amounts (Attachment 2)
  • Information and resources to promote collaboration and coordination with other child and family support systems (Attachment 7)

To view the PI from previous years, click here to go the Children's Bureau web site. To view the attachments only for 2019 download: click here.

What is the formula for funds leveraging and is there a ceiling above which leveraged funds will no longer effect a state's discretionary amount?

According to the CBCAP Program Instructions, 70% of the funds are allotted based on the number of children under 18 in the State according to the most recent Census data. Thirty percent of the funds are allocated proportionally among the States based on the amount of private, State, non-Federal funds directed and leveraged through the currently designated State lead agency on the preceding Federal fiscal year. However, there is no specific formula that States can use to estimate the return on their leveraged fund claim each year because the amount of any given State leverages may vary each year significantly. The annual distribution is directly related to the sum of variable amounts from the States, making it impossible to provide any estimates on a “ceiling amount.” The amount a State receives is directly proportional to the amount of total leveraged fund claims submitted that year.

Can the lead agency claim money used as match from the previous year as part of leveraged funding in this year's grant application?

You may claim the money that is used for match in one year as part of your leveraged claim for the next year as long as the money is not leveraged to claim for any other source of federal funds, the funds were directed through the lead agency, and the lead agency has not changed between fiscal years.

Can CBCAP funds be used to fund evaluation?

CBCAP funds can be used to evaluate your funded programs and their effectiveness. Based on the current emphasis in the field for evidence-based and evidence-informed practice, it is wise to use a portion of funds to evaluate the attainment of positive outcomes for families and communities. For the Children’s Bureau discretionary (competitive) grants program, it is recommended that projects spend approximately 10-15% of their budget for evaluation purposes.

What are the time frames under CBCAP for obligating and liquidating funds?

States will now have three years to obligate AND liquidate the grant funds. Please note that the prior year’s grants allowed States to liquidate in five years. For more information on this, please see page 23 in the PI .

What reporting requirements are present for CBCAP grantees?

State lead agencies are required to submit a report annually for activity from the previous year. Reports are due each year on January 30 for the fiscal year that ended the preceding fiscal year. 

Currently, CBCAP includes one long-term outcome measure to decrease the rate of first-time victims of child maltreatment. This rate is calculated using data from the National Child Abuse and Neglect Data System. Also, the Children's Bureau is tracking data on a second outcome measure that examines the decrease in first-time perpetrators of child abuse, which will also be based on NCANDS data. This second measure is being tracked at the program level only.

Another goal of CBCAP is to increase the percentage of CBCAP total funding that supports evidence-based and evidence-informed child abuse prevention programs and practices. CBCAP State leads are required to include this information in their annual report.

We are defining evidence-based and evidence-informed programs and practices along a continuum which includes the following categories:

  1. Emerging and Evidence-Informed Programs and Practices – This reflects programs or practices that have a strong theoretical foundation and are considered generally accepted methods for preventing abuse or neglect. Programs and practices may have been evaluated using less rigorous evaluation designs (e.g., pre-post test, no comparison groups), or an evaluation may be in process with results not yet available.
  2. Promising Programs and Practices – This reflects programs or activities in which there has been at least one study using some type of control or comparison group and was found to effective in promoting positive outcomes to prevent abuse or neglect.
  3. Supported - Efficacious – This reflects programs or practices with at least two rigorous randomized control trials (or other comparable methodology) that found it to be effective. The program or practice has not been replicated in multiple sites.
  4. Well-Supported – Effective – This reflects programs or practices with at least two rigorous randomized control trials (or other comparable methodology) that found it to be effective. The program or practice has been replicated in multiple sites.

For more information about NCANDS and the Child Maltreatment Reports, visit the Children's Bureau web site.