How can I administer surveys in the system?

The PFSODS is designed to allow for a digital survey administration via direct interaction with clients or a text, email link, or QR code for completion at a separate time.  The system is responsive and can be administered on a phone, tablet, laptop, or desktop.  These options allow for direct entry by clients into the system, eliminating potentially time-consuming data entry. The system is internet browser-based and requires no specialized software download for staff or clients.

If you don’t have digital access for client administration- don’t worry! You can still use this system.  You can administer traditional paper/pencil surveys and use the system for data entry via the paper entry format.

Which versions of the Protective Factors Survey are available in the PFSODS?

The PFSODS allows users to manage all validated and approved iterations which include:

• Protective Factors Survey (PFS) Traditional Pre-Post
• PFS Retrospective Pre-Post
• Spanish Adaptation of the Protective Factors Survey (S-PFS )Traditional Pre-Post
• S-PFS (Spanish Adaptation) Retrospective Pre-Post
• Protective Factors Survey Second Edition (PFS-2) Traditional Pre-Post
• PFS-2 Retrospective Pre-Post
• PFS-2 Concrete Supports Traditional Pre-Post
• Spanish Translation of the Protective Factors Survey Second Edition (SPFS-2) Traditional Pre-Post
• SPFS-2 Retrospective Pre-Post
• SPFS-2 Concrete Supports Traditional Pre-Post
• Protective Factors Survey for Military Families (PFS-MF) Traditional Pre-Post
• PFS-MF Retrospective Pre-Post

So, how do I get started? 

To use the system, you need a database or “group” that holds your organizational data.  You must set up a database via your CBCAP Lead or another agency if you are not joining an established group.

Non-CBCAP Leads: visit https://brandnewbox.com/pfs/ for more information on options and to set up your account. If you are a CBCAP-funded program, check with your State Lead.  If they are not interested in setting up a state-level account, you must establish your group.

CBCAP Leads: CBCAP Leads can work with FRIENDS and Brand New Box to set up a state-level data system. This system can benefit both the Lead Agency and funded agencies by providing:

• Real-time access to data for State Lead Agencies and program managers of funded programs without the need for data transfers or data dumps
• Access to an easy-to-use and powerful data management system that funded agencies could likely not otherwise afford.
• Reduction of the time needed to manage data by allowing for direct entry of survey results via participants into the system.

To learn about how to set up a state-level account for CBCAP, contact ewinkle@friendsnrc.org.